Exhibitor Registration

The 127th Maryland State Firemen’s Association (MSFA) Annual Convention and Conference (Convention) will be held in Ocean City, Maryland from Friday, June 15th through Thursday, June 21st. The MSFA Convention Committee, along with the entire Maryland volunteer fire, rescue, and emergency medical services personnel, their families, friends, and counterparts are looking forward to having you participate in our Convention, and wish you an incredibly successful show.

MSFA Convention Indoor Exhibitor Booth Space

Attendance

Ocean City holds one of the Mid-Atlantic’s best beach resort and conference centers, and has proven to be a record boosting attendance destination for the MSFA Convention. The Convention has become one of the largest attended emergency services events in the nation. It is located within a reasonable drive for one-third of the nation’s population, drawing attendance from across the Mid-Atlantic region.

  • MSFA membership: 365+ fire, rescue, and ambulance departments, and 200+ member auxiliaries
  • 3,000 Convention delegates
  • 14,500 Convention members
  • 35,000 Convention guests in total, including family, friends, volunteer, career, gov’t agency emergency services personnel
  • Convention guests from Maryland, Delaware, Virginia, Pennsylvania

Ocean City has over 9,500 hotel rooms, thousands of condominiums, more than 22,000 restaurant seats, and a large variety of entertainment available for Convention attendees and exhibitors alike.

Venue

The Convention headquarters are at the 182,000-square-foot state-of-the-art Roland E. Powell Convention Center, located at 4001 Coastal Highway (MD Route 528) and 40th Street.

Rental Space Assignment Prioritization

Exhibit spaces are assigned on a first come, first served basis. Therefore, it is to your advantage to submit exhibitor rental applications early.

There are a limited exhibitor space in some areas. Not all requests will be granted first choice. The MSFA Convention will attempt to locate exhibitors in suitable areas if unable to fulfill first choice. Vendors who have exhibited in previous years will have the first option to be assigned to their same spaces, where possible.

Once an application and payment in-full (check and credit card accepted) are received, processed, and confirmed, a confirmation of space and a validated contract will be forwarded.

Space assignments will be finalized after the Early Bird registration period expires.

Exhibit & Display Opportunities

Our exhibit areas consist of:

  1. Indoor exhibit space consists of the Main Exhibit area (Hall A/B) and the Dockside Exhibit Hall (Hall D).
    1. The Main Exhibit Hall (Hall A/B) is divided between vendor booth spaces and an indoor apparatus display area.
    2. The Dockside Hall (Hall D) will consist of vendor booth spaces only.
  2. Outdoor exhibit area is for apparatus display only.

Space Rental Fees

Early bird pricing ends on May 1st for the current year’s Exhibitor Space.

Apparatus Display Space

Blocks: 15′ x 15′
Example: Two (2) engines require 30′ x 30′

These blocks of space will include all vehicles, plus tables and other items placed on display. No tables supplied except by request. Please take into consideration: open apparatus compartment doors, interior aisles, etc.

Outdoor, Front Parking Lot

Early Bird: $1.50/sq. ft ($675 Minimum)
Regular: $1.80/sq. ft ($810 Minimum)

Indoor

Early Bird: $2.20/sq. ft ($990 Minimum)
Regular: $2.55/sq. ft ($1,150 Minimum)

Exhibitor Booth (Commercial)

Dividers: Installed, Draped Railings
Ceiling Height: 35′
Power: 110V Provided
Table: 6′ Table Provided per Booth Space
Example: Double Booth Space = Two 6′ Tables Included

Extra tables will be available for an additional rental fee through the convention center. Snack bars and concession areas, lounge areas, along with large restroom facilities are provided on all levels.

Exhibit Halls A & B

Booths: 10′ x 10′
Commercial, Early Bird: $515/space
Commercial, Regular: $600/space
Corner Booth: +$100/space

Exhibit Hall D

Booths: 8′ x 10′
Commercial, Early Bird: $400/space
Commercial, Regular: $450/space
Corner Booth: +$75/space

Exhibitor Booth (Fire, Rescue, and EMS Departments Only)

Dividers: Installed, Draped Railings
Ceiling Height: 35′
Power: 110V Provided
Table: 6′ Table Provided per Booth Space
Example: Double Booth Space = Two 6′ Tables Included

Extra tables will be available for an additional rental fee through the convention center. Snack bars and concession areas, lounge areas, along with large restroom facilities are provided on all levels.

Exhibit Halls A & B

Booths: 10′ x 10′
Discounted Rate for Fire, Rescue, and EMS Departments Only: $450/space
Corner Booth: +$50/space

Exhibit Hall D

Booths: 8′ x 10′
Discounted Rate for Fire, Rescue, and EMS Departments Only: $250/space
Corner Booth: +$30/space

Additional Exhibitor Information

Find answers to your most frequently asked exhibitor questions and truck, trailer, and oversized vehicle parking restrictions on those respective pages.

Questions?

For general Ocean City, Maryland inquiries, please call 1-800-OC-OCEAN.
For Convention inquiries, please contact the MSFA Convention Committee.